Fair Processing Notice
Fair Processing Notice
Marie Stopes UK values and respects the trust you put in us when you choose to share your private information. Read this Fair Processing Notice to find out more about how we keep your information safe and private.
About the Fair Processing Notice
This Fair Processing Notice is intended for our clients and tells you about the information we, Marie Stopes UK, collect and hold about you. It explains what we do with the information, how we will look after it and who we might share it with.
This policy complies with the EU General Data Protection Regulation (GDPR) and Data Protection Act 2018.
What information do we collect?
Depending on what information you choose to share or what information we are legally required or authorised to collect, we may collect the following:
- First name
- Last name
- Date of birth
- Email address
- Phone number
- NHS Number
- Medical History
- Marital status
- GP contact details
- Health record
- Sexual health data
- Ethnic Origin
- Sex life
- Sexual orientation
Why do we collect your information?
We collect the information we need to provide our services to you. Without this information we may not be able to provide our services to you.
How do we keep your information safe?
Any information we hold about you is kept secure through appropriate technical controls and systems.
We ensure your information is only accessible to trained team members and contractors responsible for looking after it. Your information will only ever be read or used on encrypted hardware and reliable software.
Who sees your information?
Select Marie Stopes team members will have access to your information so that they can provide our services to you.
We may also engage with external organisations to process information on our behalf such as our professional file archiving and laboratory partners. We will always ensure that our contract with them sets out our expectations and requirements as to how they should handle your information. Where possible we will keep the sharing of your information to a minimum.
We may have to disclose your details, where required by the law, to the police, regulatory bodies or legal advisors.
We will never sell your information to third parties.
How long will we keep your information for?
We only keep information about you for as long as we need to. We keep our records in line with the Records Management Code of Practice for Health and Social Care 2016. This code of practice was created by the Information Governance Alliance (IGA). It sets the rules for the length of time that different records should be kept before they are destroyed.
Your rights and control over your information
Information we collect and use about you is always within your control. This means that you have rights over this information and you may be able to request the following:
- Information about how we handle your information
- Access to the information we hold about you
- Your information to be amended or updated
- To object to the use of your information
- To restrict the ways in which we use your information
- Your information to be deleted or deactivated
If you would like to find out more information about your rights or make a request for your information, please email firstname.lastname@example.org
If you would like to make a complaint, please email email@example.com
You also have a right to submit a complaint to the Information Commissioner’s Office in the UK. Our ICO number is Z5517462. Our Data Protection Officer can be contacted via email DPO@mariestopes.org
How to contact us
If you have any questions about our Fair Processing Notice, you can contact us by email: firstname.lastname@example.org, telephone: 0345 300 8090, or by post:
Marie Stopes UK
1 Conway Street
Changes to this policy
We will keep this policy under regular review and will publish any updates on this page. This Fair Processing Notice was last updated on 6th July 2018.